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Copyright Essentials  

Last Updated: Nov 24, 2015 URL: Print Guide

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Faculty publications

Faculty and administrators are responsible for obtaining permission to include copyrighted works (images, poems, letters, short stories) in their publications.  The faculty secretaries are to assist.



Students hold the copyright of the work they create for their courses.  Programs requiring a thesis may require that the institution be granted the license/right to either make a set number of print copies and/or to distribute an electronic version of a thesis in an online archive.  A student may not be required to sign over copyright of a thesis to the institution. They can choose to do so, but cannot be required.

Consult the program director regarding College requirements for theses.

See the "Permissions" tab for more information on student work and theses.


Course Reserves (and Canvas): permission required

Professors should link to copyrighted works in Canvas rather than placing copyrighted work in canvas.  The way to do this is

1) through requests for course reserves. The library gets permission, and pays fee, if needed and necessary, and then

2) by placing a link to your library course reserve "page" into canvas or into your syllabus document, or both. For example, view this.

The following materials require copyright permission before being placed on electronic reserve in the Library course reserves system. Access Services Librarian, Lisa Chaudhuri, 445-4681 ( will obtain permission on behalf of professors and mount the work in course reserves that you can then link to from within canvas.  Take caution, if you are mounting material yourself directly into Canvas, you must seek permission from copyright holders yourself in certain cases or you may be in violation of copyright and personably liable.  

Restrictions apply to the following (unless they are in the public domain):

  • Selections from books and anthologies 
    • Poetry:  A complete poem or excerpt of  250 words or more  
    • Prose: (a) Either a complete article, story or essay of 2,500 words or more; or (b) an excerpt from any prose work of 1,000 words or more, or 10% of the work, whichever is more  
  • An article from a journal that we do not subscribe to, nor have a legally obtained copy
  • Links to e-version of a journal article for which Library has no license to distribute e-version, e.g. publications in Lexis-Nexis.
  • More than one article from a single journal issue
  • More than one chapter from a single book, unless it is under 10% of the work.
  • Consumable items such as workbooks, exercises, standardized tests
  • A personal copy of a book for a second semester

Public Viewing/Performance

Regarding the public showing of films on campus, the sponsoring program or club must obtain permission and pay whatever fee the copyright holder charges. To adverstise a showing of a film to the campus community is a public performance that requires permission.

The exception to needing permission for a group viewing is when it is a face-to-face (F2F)  teaching situation. F2F events require that the group-showing take place in a classroom or Library room as part of required coursework for Le Moyne College or for extra-curricular learning with a professor present.  

Policies, charts, checklists

Faculty that follow the College Copyright Manual will be protected by the College from liability when legal action regarding copyright infringement is brought by a copyright holder. Faculty are legally liable when they fail to follow College policies, guidelines and best practices set forth in the Copyright Manual.

Noreen Reale Falcone Library Le Moyne College, 1419 Salt Springs Road, Syracuse, NY 13214 tel: 315-445-4153 • fax: 315-445-4642

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